RECALCULATION OF BALANCES

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It is important to regularly Recalculate the Balances on the different PFIM Master Files before reporting on it.If this Recalculation is not done it will result in Reports reflecting wrong balances on the Master files.This is a manual operation and can be performed while other users are logged on.However it is preferred that all users be logged off to ensure that all transaction data is accounted for.

 

This operation is also only performed by the administrator of the system and/or the accountant.

On MAIN MENU click on SETUPThen Click on ROUTINE PROCEDURES. Recalc001
Recalc002 The ROUTINE PROCEDURES screen will open.By clicking on each Icon you will recalculate each modulewhen the window appears.

 DEBTORS

Recalculate the Debtors by clicking on the green arrow.

 Recalc003
 Recalc004  CREDITORS

 

 Recalculate the Creditors by clicking on the green arrow.

GENERAL LEDGER

 

 Recalculate the General Ledger by clicking on the green arrow.

 Recalc005
 

 

 Recalc006 STOCK

 

 Recalculate the Stock by clicking on the green arrow.

N.B. When recalculating STOCK it is important to adhere to the following:

1.  Untick DON’T UPDATE QUANTITY ON HAND

2.  Untick DON’T UPDATE OPENING QUANTITY ON HAND

3.  Tick DON’T UPDATE ISSUE COSTS

When unticking DON’T UPDATE OPENING QUANTITY ON HAND the system will automatically untick DON’T UPDATE ISSUE COSTS. Please see that you tick the box again.

Once done all users can log back onto PFIM