The Take On Balances screen allows you to set up your ledgers (Debtors – Customers, Creditors – Suppliers, General Ledger) opening balances.

You will need every body out of the PFIM system and under Program Setup – System you will need to turn on ‘In Setup Mode’ and Save.

Exit and restart PFIM.

From the  Accounts Setup  or  Company Setup  screens click the Take On button .

You will be presented with this take on Menu.

Set a take on date in the same format as the windows short date of the computer you are working on.

Debtors / Customers

When you click on the Take on Debtors Balances button you are asked “Would you like PFIM to create a record for each customer so that you can capture the corresponding amounts? – This will save you from having to manually enter each customer code.” If you click yes – the system will create a record for each customer account that exists in the system.

Note: Only click yes once on your first visit to this page or you will get multiple take on records.
Multiple records are only needed if buying in a business at a later date you would hvae the take on data of that business at that time.

Once you have captured the balances click the recalculate button and the system will calculate and enter the totals for each record.

You can print your work by clicking on the Print button.

Creditors / Suppliers

When you click on the Take on Creditors Balances button you are asked “Would you like PFIM to create a record for each supplier so that you can capture the corresponding amounts? – This will save you from having to manually enter each supplier code.” If you click yes – the system will create a record for each supplier account that exists in the system.

Note: Only click yes once on your first visit to this page or you will get multiple take on records.
Multiple records are only needed if buying in a business at a later date you would hvae the take on data of that business at that time.

Once you have captured the balances click the recalculate button and the system will calculate and enter the totals for each record.

You can print your work by clicking on the Print button.

 

General Ledger

When you click on the Take on General Ledger Balances button you are asked “Would you like PFIM to create a record for each General Ledger so that you can capture the corresponding amounts? – This will save you from having to manually enter each General Ledger code.” If you click yes – the system will create a record for each general ledger account that exists in the system.

Note: Only click yes once on your first visit to this page or you will get multiple take on records.
Multiple records are only needed if buying in a business at a later date you would hvae the take on data of that business at that time.

Once you have captured the balances click the recalculate button and the system will check if your take on balances balance.

You can print your work by clicking on the Print button.

 

Check System Take on Balances

This button will make the system check that:

1. Debtors
   1. You have nominated and created a Debtors Control Account
   2. That the list of opening Debtors balances add up to the amount entered for the take on balance of the Debtors Control account
2. Creditors
   1. You have nominated and created a Creditors Control Account
   2. That the list of opening Creditors balances add up to the amount entered for the take on balance of the Creditors Control account
3.  General Ledger
   1. That the General Ledger take on amounts balance.

 

After completing this step

Remember: set ‘In Setup Mode’ to off

It is now safe to begin entering transactions into the system.